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This document is prepared to plan the project of Annual Athletic Meet will be organised by Southern Cross University under the management of various team leaders. This plan moves around three steps: The charter, Communication plan and work break down structure. The charter presents the scope, background, business case and the milestone of the project. The communication plan comprises the interaction, conversation and decision making through different mediums of communication between the stakeholders regarding the structure and other issues of project. The work breakdown structure is the critical understanding of milestone for the right execution.
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Every dimension of organizational functioning needs to be planned and monitored for smooth and transparent functioning of an organization. To support such a system, the concept of project management has been used in an organizational scenario that refers to the discipline of minutely considering areas of planning, organizing and controlling organizational resources matched with goals and available resources under a specific timeframe (Lester, 2013). An ideal process chosen for such planning is by preparation of a project charter that has pointers including milestone schedules along with deliverable date guidelines. Also, managing of resource requirements against available resources would also be considered with due consideration to the stakeholder's involvement in the project (Ahmed, 2011). Alternatively, the same would help bring out the project scope against the project.
Under consideration, is the Annual Cultural evening of the 'Southern Cross University' which plans to prepare a project charter for the same. The charter majorly unfolds the path of work chosen for the accomplishment of the event with set standards (Sokowski, 2015). Along with, it communicates the strategy to be followed for transparent communication among the working members for the event (Kloppenborg, 2014).
Project: Annual Cultural Event Date: 15th November 2015
The scope of a project charter helps bring out the major deliverables along with assessing of the major bottleneck of the project if any along with a detailed back up plan to manage crisis situations (Lester, 2013). In the particular case, it would help list the major and minor tasks in areas of fund collection, schedule planning for the event, crisis management in terms of fund and personnel as well as job allocation. Along with preparing schedule for the programme would be a major inclusion when it comes to the scope of the project. The planning components that majorly form the milestones are included in the chart disclosing the same, whereas a detailed schedule of the event can be outlined as part of the scope of the project which refers to the initiation plans when the theoretical aspect of scope is considered.
The detailed programme schedule is as mentioned below:
Auditorium 1 events
Amphitheatre College center events
School Sports Ground